VILLAGE OF ALSIP
BOARD OF TRUSTEES MEETING
August 6, 2012
Mayor Patrick Kitching called the meeting to order at 7:30 p.m. Village Clerk Deborah Venhuizen called the roll with the following in attendance: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell, Trustee John Ryan and Mayor Patrick Kitching and Village Attorney Todd Hayden.
MAYOR’S REPORT: Mayor Patrick Kitching pulled item I off the Consent Agenda for further discussion and read the following message prior to input from the public: In the early days of the founding of the Village of Alsip the nucleus of government was by necessity, part time. There were part time officials and department heads. Village work was done after personal work hours. The Village grew under this arrangement for many years. It soon became necessary to appoint full time department heads to attend to the growing needs of the Village as building and growth continued. It also became necessary to have full time Village officials available to attend the discussions and direction needed for community and business growth. The full time attention is evident in what had occurred in the present size and fiscal base of our Village.
We now have two Trustees who want to return to the early system of part time leadership. Rumor has it that one Trustee wants to become the new part time mayor. The other wants to become the new established position of the Village Administrator. A Village Administrator is a very high pay position. The new cost for village leadership will increase greatly. The present village governing arrangement for both the past and present administrations has worked very well as seen in the strength and success of our village.
In the Alsip Digest of March, 1985, Mayor Arnold Andrews announced that he was now becoming a full time Mayor and Village Clerk Robert Gruber was to be the full time Village Clerk. In his story Mayor Andrews said in part “Alsip is one of many municipalities moving in this direction as more and more discover that the demands of modern government require full time attention. Anything else is more costly and less effective.” The cost of full time salaries weighed against cost effective moves that full time service enables us to pursue and implement, reflect the wisdom of full time.” “Alsip is a busy, full time village. It requires knowledgeable, full time leadership. In addition to the time required to pursue cost effective measures for taxpayers in general, a full time Mayor and Village Clerk will be able to give better attention to needs of the individual. No one wants to wait a week for an answer to a problem that’s bugging them today. And they shouldn’t have to. That’s what public service is all about. And that’s what a full time Mayor and Village Clerk will be able to do.” In 1985 when Mayor Andrews proposed the full time Mayor and Village Clerk positions, the Village had a 12 million dollar budget, 100 employees and 90 businesses. Fast forward to today and we have almost a 40 million dollar budget, 150 employees and 186 businesses. A call for a step back at this time is both political and ill proposed! Mayor Patrick Kitching opened the meeting to the floor.
Caryn DeBoer, Alsip resident, asked about the savings to the Village by hiring an Administrator and prefers direct contact with Mayor and elected officials available 24-7.
Michael Zielinski, 18-year Alsip resident, commented are currently six part time elected officials and he wants a vote on making seven part time officials.
Frank Flores, 21-year Alsip resident, reported he became interested from flyer questioning the constitutionality of making these changes. If the Board is going to bring in an administrator we want a voice before making these changes.
Rocky Golomb, Alsip resident, commented he served the Village since late 80’s and felt the Mayor’s job is 24 hours a day and changing it to part time will send a sour note to business, industry and other towns.
Michelle Ullrich, Alsip resident, commented a business manager takes care of business, and we the citizens of the Village are a community and not a business.
Gloria Samec, 24-year resident, commented that when she calls the Mayor’s office, she gets him in person and he makes time to assist in resolving problems. We need a Mayor working for our people and not someone contracted.
Wayne Groller, 22-year resident, was shocked at an attempt to change our form of government without a public vote. The Mayor is available to help when there is a problem and questioned the availability of someone under contract.
Tom Ranftl, 20-year resident, commented this makes no sense and if the Board wants to change positions and how business is conducted n Alsip, we make that decision.
Erik Berten, Alsip resident, commented that a part-time Mayor is not right for the Village and the residents should be consulted.
John Rehling, 39-year resident, worked hard to get Mayor elected, and recommended if not satisfied with the Mayor get him out through an election. The public must have a voice in how our government is run.
Resident reported salaries for employees are on the Village’s web site but not salaries of the Mayor and Trustees. Mayor Patrick Kitching provided a list of official’s salaries which included the recommended changes; Mayor $98,133 to $35,000; Village Clerk $16,656 to $10,000; Trustees $13,368 to $10,000.
Stan Marek, 40-year resident, wants to know more information and hear both sides of this issue.
Mayor Patrick Kitching reported this Village came out of the national economic downturn in the best shape it has ever been; our business community industrial vacancy 8% (lowest ever) housing vacancy 5% (lowest ever) starting fiscal year with most money in the bank ever close to five million dollars. The Village is run by experts, we do not have a village manager, but department heads that serve as village mangers, and thanked the employees for stepping forward during the downturn and taking pay cuts.
Glenn Horstmann, Alsip resident, asked for the plan and commented he would like to see this vote postponed in order to present a plan and let the public evaluate the plan.
Alan Wrobel, Alsip resident, reported this issue was brought to his attention in last week and requested more information and recommended letting the people vote and make decision.
Mayor Patrick Kitching called for a vote. Trustee Richard Dalzell reported that often times when letters are circulated they maintain a certain bias. Many people have commented on having the mayor available to talk to and that is a great thing. But whether you talk to the mayor, administrator, department head or employee what you want most is for your voice to be heard and for an action to be taken upon that. This does not negate that aspect of it, but still affords you the opportunity to come in talk to somebody. The important thing is not everything that is asked or proposed can be allowed. On certain things the answer may be no but you will have the ability to be heard. An administrator provides a level of management needed for our 38.7 million dollar annual budget, 150 personnel, and a legally complex organization. The Village of Alsip is a larger more complex enterprise than many people realize with a water system, public buildings, fire and police departments, senior housing and all the services local government provides such as planning, building inspections and record keeping. Keeping this running smoothly is made more complicated by all the legal requirements a local government must follow.
Municipal administrators are specifically trained for this type of public administration and are selected on the basis of his/her executive administrative qualifications with special reference to his/her actual experience in or his/her knowledge of accepted practice with respective duties for that office. Most municipal administrators have both academic training in public administration and working experience in municipal government. Municipal administrators focus on getting results that matter and doing so effectively, efficiently and equitably. Municipal administrators keep the village hall running smoothly by keeping themselves and staff away from political positions and their controversy and through informed, timely decision making. Their training and experience give them the background they need to make good competent decisions.
Training and experience also helps them know when they don’t have enough knowledge they are able to reach out to other municipal administrators and managers to get the help they need at no additional cost. The board and administrator are actually more effective. A lot of the cost associated with that form is that person’s compensation, and that cost enables many benefits. Any good municipal administrator more than earns his/her salary.
Business and elected individuals and administrators working together. While some see a powerful Mayor as their ticket to faster decision making, the quick picks of empowering the mayor with a municipality managerial direction may not be the answer. Strengthening the position of the mayor at the expense of silencing the voices of other elected officials and/or the citizens will not solve the challenge of adequate political and policy leadership. Instead it defuses the role of people directly elected by residents to represent them in community decision making. Investing in a single “go to” individual may seem attractive but it may reduce the very accountability and transparency sought by residents and compromises the ability of elected officials to work for their constituents.
These are lessons learned from the corporate community. It is constructive to borrow a lesson from the corporate world regarding governance. We have seen how too much power concentrated into too few individuals builds poor incentive structures and weak over sites that can be disastrous. Reform is presented by many improvements that are being implemented to improve corporate governance. Interesting that many of these same principles, independent directors, a chairperson who is not a CEO a strong commitment to the oversight role of the board, transparency of action and a strong commitment to ethics are at the core of a structure of government that combines effective public management with a system of representative democracy that encourages open communication between the citizens and the government. This is not new and not an unproven management philosophy. Trustee Richard Dalzell named approximately 30 communities as examples of communities currently utilizing a Village Administrator.
Trustee Richard Dalzell pointed out that the paper distributed to residents was misleading and the scheduled vote on salaries and is not a constitutional violation.
John Downes, resident since 1971, was insulted by the way he found out about this issue with no information on the website, and recommended the public forum be put further down on the agenda.
Trustee James Quinn reported this issue has been discussed by the board since the early 2000’s, and pointed out that in 2005 Mr. Kitching and the Alsip/Blue Island Star questioned the need for a full time Mayor earning $82,000 and a Village Administrator earning $69,000 during such lean economic times. Following election, Mr. Kitching hired a full time Finance Director earning an estimated $100,000. In 2011, Trustee John Ryan and Trustee Richard Dalzell made this very issue as part of their platform. The savings from diminishing the salary of the mayor can be used toward the administrator. Mr. Downes felt that the residents should make this decision, not the board.
Ray Pettavino, Alsip resident, recommended that everyone in attendance come to meetings in order to know what is going on in the Village.
Audrey Bednar, 30-year resident, commented the meetings should be better publicized and objected to the board not allowing the residents to make this decision.
Mr. Flores pointed out there were some valid points made on this issue, and the problem is the way it was presented. The people are not being heard.
Trustee John Ryan referenced the “flyer” stating the attempt to turn the Mayor’s position to a part-time job and pointed out the intent is to lower elected officials’ salaries. He read the ordinance and pointed out this would go into effect in May of 2013. Mayor Patrick Kitching claimed the salary of a 38-year Mayor, and with a struggling economy all we are asking is to lower the pay. Discussion followed.
Glenn Hortsmann commented there is confusion with this issue as to whether the Board is changing the form of government or making a pay change. He recommended the Board postpone the vote, put together a business plan with a dollar value for a more informed presentation to the public.
Sandra Busse, 45-year resident, asked about televising the meetings for home view. Mayor Patrick Kitching 190 reported that makes audios of the meetings and they are available on the Village website.
Veronica Gomez, 10-year resident, loves the Village and believes in public input.
Kevin Michaels, former Trustee from 2007-2011, commented on the underhandedness of this issue and felt it was not open to the public, and recommended an open meeting and referendum.
Trustee Sheila McGreal felt there was a lot of misinformation on this issue and agreed with televising the meetings to keep the public informed. We are here every Monday night talking openly and transparency is one of our most important issues. Trustee Sheila McGreal recommended a public meeting on this issue to clear up the misconceptions and answer questions so the public better understands what we are doing
and why we are doing it.
Trustee John Shapiro referenced a letter he sent to the Trustees in May 29, 2012, concerning reducing the 204 Mayor’s position to part time, stating he was against changing our present form of government. Most 205 businesses dealing with the government feel more comfortable dealing with the Mayor. From a 206 standpoint of dealing with internal or external problems, everyone relies on the final decision from the 207 Mayor. The other issues still not been addressed by changing the Mayor to part-time, reducing the 208 salary and bringing on a full time administrator are the costs, benefits, duties and responsibilities. Prior 209 to making a decision on changing the Mayor’s status, these questions need to be answered. 210
Attorney Hayden reported the decision to go to referendum has to be made 180 days prior to the April, 2 2013 election.
Trustee Richard Dalzell recommended putting this issue off for a while in order to allow the people time to digest some of the information provided. Trustee Richard Dalzell tabled this issue for further discussion and the possibility of an open public meeting. Trustee Sheila McGreal recommended a public meeting in order to get more residents involved and informed. Motion by Trustee James Quinn to table this issue to August 13, 2012 Committee meeting; seconded by Trustee Richard Dalzell.
Roll #1: Voting “aye”: Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan.
Voting “nay”: Trustee John Shapiro. Motion carried.
Judy Ricken, Alsip resident, commented the public wants this put to referendum with more information given to public through newspaper and website; one week is not enough time.
Judge Tom Dwyer, Alsip resident, reported if the Board is changing the form of government it must be done by referendum. If the Board is changing salaries, there is no change in the power of the position. Alsip has a strong Mayor form of government and the Mayor retains the power to appoint the administrator with advice and consent of the Board. Mr. Dwyer recommended using the Village TV channel to keep the public informed.
Trustee Steven Daddona reported the ordinance only has to do with salaries. If we were changing the form of government it would go to referendum, and he ran for office to help the community not for the money.
VILLAGE CLERK’S REPORT: Village Clerk Deborah Venhuizen reported: 1) Request for approval of a Resolution Authorizing the Release of Certain Closed Session Minutes. This item will be discussed in closed session.
ATTORNEY REPORT: Attorney Hayden reminded the Board to include the review of Certain Closed 238 Session Minutes in the motion to move into Closed Session. The item scheduled for discussion in closed 239 session is an offer on pending litigation. Attorney Hayden recommended adding the electrical 240 aggregation to the next Committee meeting agenda as an action item in order to meet deadlines for 241 placement on the November ballot. 242
ENGINEER REPORT: No report.
PUBLIC FORUM: Mayor Patrick Kitching asked for any input from the public.
FINANCE REPORT: Trustee James Quinn presented: 1) Request for approval of a list of payroll dated July 27, 2012 totaling $339,662.03. 2) Request for approval of a list of accounts payable dated August 6, 2012 totaling $873,152.18. 3) Request for approval of a Resolution Regarding the Class 6b Real Estate Tax Incentive Renewal Application of Wildwood Holdings for Property Located at 5160 W. 125th Place, Alsip, Illinois. 4) Request for approval of a Lessee Resolution Re: Master Lease Purchase Agreement between Tax Exempt Leasing Corp. and the Village of Alsip authorizing the Lease-Purchase Agreement and Schedules for acquisition of the 2012 Seagrave Marauder II Pumper.
FIRE DEPARTMENT REPORT: Trustee Richard Dalzell presented: 1) Monthly report for June, 2012 based on the NFIRS. 2) Request for approval of an Ordinance authorizing the Sale and/or Disposal of Personal Property Owned by the Village of Alsip, (a 1986 GRUMM Spartan 50’ Telesquirt, 1500 GPM Waterous Pump.)
POLICE DEPARTMENT REPORT: Trustee Steven Daddona presented: 1) Request for approval of a Block Party for 12232 S. Avers, on August 25, 2012, from noon to 10:00 pm with a DJ until 10:00 pm. 2) Request for approval of a Block Party for 115th Pl – 116th St. Kolmar Avenue on September 8, 2012, from 2:00 pm to 10:00 pm. 3) Reminder that National Night Out is tomorrow night from 5pm to 10pm at the Village Hall.
PUBLIC WORKS DEPARTMENT REPORT: Trustee Sheila McGreal presented: 1) Request for approval to extend the three year contract with Folgers Flag & Decorating, Inc. for one more year (2012 holiday season) at a cost of $7,300 (13% reduction over previous contract), to include installation, maintenance, removal and insurance. 2) Request for approval to advertise for bid for the replacement of damaged sidewalks at various locations throughout the Village. The request is for the replacement of approximately 7,000 square feet and has been appropriated for in the 2012-13 budget.
BUILDING DEPARTMENT REPORT: Trustee John Shapiro presented: 1) Request for approval for At Home America to hold a warehouse sale August 1 through August 5, 2012. This item previously received Board consensus at the July 10, 2012 meeting. 2) Request for approval for Christ United Methodist Church to erect a tent on their property at 3730 W. 119th Street, for their annual Youth Explosion and Revival to be held on August 10, 2012 at 5 pm to 8:30 pm and August 11, 2012 at 7pm to 9pm.
HEALTH & POLLUTION: No report.
SEWER & WATER: Trustee John Ryan presented: Request for approval to purchase one 2012 Ford F-250 Super Duty 4×4 Regular Cab Pickup truck from Terry’s Ford, Government & Fleet Accounts at a cost of $27,510.00. This purchase was appropriated for in the 2012-13 budget.
LICENSE REPORT: Trustee James Quinn presented: 1) Request for approval of a list of licenses dated July 30, 2012.
PLANNING & ZONING REPORT: Trustee John Shapiro presented: 1) Report the workshop for the CMAP Comprehensive Plan for the Village was held on August 1, 2012 with 50 people in attendance, including Trustees and Department Heads. The next step is a recap of all items introduced including a plan. Special thanks to Sue Bruesh for coordinating this meeting. Mayor Patrick Kitching thanked Nino’s Pizza for donating pizza for attendees at the meeting.
REPORTS OF SPECIAL COMMITTEES 300
VILLAGE PROPERTIES: Trustee John Ryan presented: 1) Water Consumption Report. 2) Special thanks to Rodger Early for assisting the residents in the Heritage buildings that lost power during the recent storm.
INSURANCE COMMITTEE: No report.
ORDINANCE & LEGISLATION: Trustee Richard Dalzell presented: 1) Request for approval of an Ordinance for Establishing Compensation and Rate of Pay for Non-Union Employees and Appointed Officers of the Village of Alsip, Cook County, Illinois, specifically, the IT Administrator, Fire Chief and Deputy Fire Chief. 2) Request for approval of an Ordinance Establishing Compensation and Rate of Pay for Elected Officials of the Village of Alsip. Item I on the Consent Agenda that was tabled. 3) Request for approval of an Ordinance Amending Chapter 15 ½ -18.1 (Longevity Pay) of the Municipal Code of the Village of Alsip. This item removes longevity pay for both the Fire Chief and Deputy Fire Chief. Discussion followed on the possible loss of longevity pay for the Police Chief, Lieutenants and Sergeants.
IT: No report.
BOAT LAUNCH: No report.
PRESENTATIONS, PETITIONS, COMMUNICATIONS: None.
Mayor Patrick Kitching asked if there were any items to be removed; items I and K were removed. Motion by Trustee Richard Dalzell to establish the Consent Agenda as modified; seconded by Trustee Steven Daddona.
A. Approval of minutes of July 16, 2012 Board meeting.
B. Approval of minutes of July 30, 2012 Committee meeting.
C. Approval of a list payroll dated July 27, 2012, totaling $339,662.03.
D. Approval of a list of accounts payable dated August 6, 2012 totaling $873,152.18.
E. Approval of a list of licenses dated July 30, 2012.
F. Approval of an ORDINANCE AUTHORIZING THE SALE AND/OR DISPOSAL OF PERSONAL PROPERTY OWNED BY THE VILLAGE OF ALSIP. Ordinance No. 2012-8-1.
G. Approval of an ORDINANCE ESTABLISHING COMPENSATION AND RATE OF PAY FOR NON-UNION EMPLOYEES AND APPOINTED OFFICERS OF THE VILLAGE OF ALSIP, COOK COUNTY, ILLINOIS. Ordinance No. 2012-8-2.
H. Approval of an ORDINANCE ESTABLISHING COMPENSATION AND RATE OF PAY FOR ELECTED OFFICIALS OF THE VILLAGE OF ALSIP. (Removed as Item I on Consent Agenda and tabled until August 13, 2012 Committee meeting.)
I. Acceptance of an ORDINANCE AMENDING CHAPTER 15 ½-18.1 (LONGEVITY PAY) OF THE MUNICIPAL CODE OF THE VILLAGE OF ALSIP. Ordinance No. 2012-8-3.
J. Approval of a RESOLUTION AUTHORIZING THE RELEASE OF CERTAIN CLOSED SESSIONS MINUTES. (Removed as Item K on Consent Agenda.)
K. Approval of a RESOLUTION REGARDING THE CLASS 6B REAL ESTATE TAX INCENTIVE RENEWAL APPLICATION OF WILDWOOD HOLDINGS FOR PROPERTY LOCATED AT 5160 W. 125TH PLACE. Resolution No. 2012-R-8-1.
L. Approval of a Lessee Resolution Re: Master Lease Purchase Agreement between Tax Exempt Leasing Corp. and the Village of Alsip authorizing the Lease-Purchase Agreement and Schedules for acquisition of the 2012 Seagrave Marauder II Pumper.
M. Approval of a Block Party for 12232 S. Avers, on August 25, 2012, from noon to 10:00 pm, with a DJ until 10:00 pm.
N. Approval of a Block Party for 115th Pl – 116th St. – Kolmar Avenue, on September 8, 2012, from 2:00 pm to 10:00 pm.
O. Approval to extend the three year contract with Folgers Flag & Decorating, Inc. for one more year (2012 holiday season), at a cost of $7,300 (13% reduction over previous contract), to include installation, maintenance, removal and insurance.
P. Approval for the Public Works Department to advertise for bid for the replacement of damaged sidewalks at various locations throughout the Village. The request is for the replacement of approximately 7,000 square feet and has been appropriated for in the 2012-13 budget.
Q. Approval for At Home America to hold a warehouse sale August 1 through August 5, 2012. This item previously received Board consensus at the July 16, 2012 Board meeting.
R. Approval for Christ United Methodist Church to erect a tent on their property at 3730 W. 119th Street, for their annual Youth Explosion and Revival to be held on August 10, 2012 at 5pm to 8:30pm and August 11, 2012 at 7pm to 9pm. 378
S. Approval for the Sewer & Water Department to purchase one 2012 Ford F-250 Super Duty 4×4 Regular Cab Pickup truck from Terry’s Ford, Government & Fleet Accounts at a cost of $27,510.00. This purchase was appropriated for in the 2012-13 budget.
T. Acceptance of committee reports as presented.
Roll #2: Voting “aye”: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan. Motion carried.
Motion by Trustee James Quinn to approve the Consent Agenda as presented; seconded by Trustee Richard Dalzell.
Roll #3: Voting “aye”: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan. Motion carried.
UNFINISHED BUSINESS: None.
ITEMS REMOVED FROM CONSENT AGENDA: Item I tabled until August 3, 2012 Committee meeting and Item K removed until after Closed Session this evening.
NEW BUSINESS: Mayor Patrick Kitching reported the property donated at 118th & Pulaski and been cleaned up and the Hitchcock Design Group has prepared a plan for a shopper family plaza with park benches and gazebo. Home Depot and Ozinga also plan on making donations toward the development of this property. Following completion of this project, the recommendation is to donate to the Veterans. At some point the Mayor is going to ask the Board for money which is TIF eligible. Trustee James Quinn requested a copy of the plan and financial data.
EXECUTIVE SESSION: Motion by Trustee James Quinn to move into closed session to discuss pending litigation, 5ILCS 120/2 (c) (11) and collective bargaining negotiations, 5ILCS 120/2 (c) 2 and release of certain closed session minutes, 5ILCS 120/2 (c) 15; seconded by Trustee John Shapiro.
Roll #4: Voting “aye”: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan. Motion carried.
Mayor Patrick Kitching called the meeting back to order at 9:54 pm.
Motion by Trustee John Ryan to table the Resolution Authorizing the Release of Certain Closed Session Minutes until August 20th; seconded by Trustee Sheila McGreal.
Roll #5: Voting “aye”: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan. Motion carried.
Motion by Trustee Richard Dalzell to approve the settlement agreement of MIRVAC Industrial Trust PTAB appeal; seconded by Trustee James Quinn.
Roll #6: Voting “aye”: Trustee John Shapiro, Trustee Sheila McGreal, Trustee Steven Daddona, Trustee James Quinn, Trustee Richard Dalzell and Trustee John Ryan. Motion carried.
ADJOURNMENT: Motion by Trustee James Quinn to adjourn; seconded by Trustee Sheila McGreal. All in favor; none opposed. Motion carried, meeting adjourned at approximately 9:54 p.m.